WageTime is payroll for Home Helpers Home Care franchise owners, whose brand bundles care visits, monitoring, wellness calls, and meal planning into one program. One bundle on the care side is four kinds of paid time on the pay side.
For independently owned and operated Home Helpers® franchised offices. WageTime is not affiliated with, endorsed by, or sponsored by HH Franchising Systems, Inc., Home Helpers Home Care, or RiverGlade Capital. All trademarks belong to their respective owners.
Cared-4 made the family’s decision simpler. It made the office’s pay week busier: the same roster now earns by the visit, by the hour, by the phone block, and around a monitoring line that hardly books an hour at all.
Brand materials pitch Cared-4 as one simple bundle: care visits, monitoring, wellness calls, meal planning. The office pays that bundle as visit hours at one rate, meal-prep time at another, phone blocks at a third, and premiums on the weekend. Four kinds of work, one caregiver, one Friday, and one overtime calculation owed across all of it.
Direct Link is the rare franchise line that earns monthly without a caregiver in the house: pendants, GPS watches, medication dispensers, monitored around the clock by a central station. Until an install visit or a callback happens, and that half hour lands in somebody’s pay week with no obvious place to code it.
Published FDD analyses describe a royalty sliding from 6 percent of Gross Revenues toward 4 as the office grows, a branding fee easing from 2 to 0.5, and monthly minimums that step from $500 up to a $1,800-$3,600 range once performance standards apply. A fee stack that rewards growth punishes fuzzy numbers.
Home Helpers awarded 41 franchise agreements and opened 32 new locations in 2025, aiming past 400 territories in 2026. Behind each ribbon: a new EIN, state tax accounts that must exist before the first paycheck, a handful of brand-new hires, and a first Friday. The brand coaches the business for 24 months. The paychecks are yours on day one.
Office job postings recruit with weekly pay, premium weekend rates, and Christmas bonuses. On per-run payroll pricing, that flyer costs 52 runs a year plus a bonus run in December, and every weekend premium quietly changes the regular rate overtime should be computed on. Per-run payroll charges for the promise and still misses the math.
One paycheck holding several kinds of paid time: brand materials describe Cared-4 as bundling in-home care, 24-hour monitoring, wellness calls, and meal planning, and WageTime runs each kind of work as its own pay code on one itemized check.
Replaces the spreadsheet that paid a bundled week like a single-rate one.
Direct Link belongs in job costing as its own line, even though it books almost no hours: an install visit here, a response callback there. WageTime codes hours and wages to service lines and clients, so the monitoring line’s labor carries its own number.
| Service line | Labor | Share |
|---|---|---|
| In-home care visits2,930.0 hours | $48,345.00 | 84% |
| Meals & nutrition240.0 hours | $3,960.00 | 7% |
| Wellness calls96.0 hours | $1,440.00 | 2% |
| Direct Link installs38.0 hrs · response callbacks | $703.00 | 1% |
| Office & scheduling160.0 hours | $3,200.00 | 6% |
Replaces the guess at what the monitoring line actually costs to run.
The month’s labor, by line and by office, in hand before the fees compute. The royalty slides down as the office grows while monthly minimums step up, so the structure rewards visibility, and labor is typically the biggest cost under all of it.
| Report | Covers | Status |
|---|---|---|
| Labor by service line | Hours & wages | Delivered |
| Labor by client | Cared-4 plans | Delivered |
| People paid & invoice | 36 people · $410 | Delivered |
| QuickBooks posting | By department | Posted Sep 30 |
| GL export | Your GL segments | On demand |
Replaces the first-of-the-month scramble to reconstruct what the month owed.
By setting the employer side up once, correctly, before the first hire clocks in. WageTime’s onboarding is full-service and paid, scoped on the demo: company setup with addresses geolocated for tax, and effective-dated tax configuration across all 50 states and 11,000+ local jurisdictions.
| Step | Detail | Status |
|---|---|---|
| Company & EIN setup | Geolocated for tax | Done |
| State tax configuration | Withholding & SUI | Done |
| Caregiver self-onboarding | 6 hires, e-signed | Done |
| I-9 & E-Verify | Once I-9s complete | Done |
| Credentials on record | CPR, TB, licenses | 1 alert set |
| First payroll | Fri Oct 3 | Scheduled |
Replaces the payroll chapter of the launch binder, figured out by trial and error.
A small office can afford weekly pay because cadence is configuration in WageTime, not a fee: runs are unlimited, weekly Fridays cost the same as biweekly, the December bonus run is just another run, and a final check goes out the day someone leaves.
| Run | People paid | Net pay |
|---|---|---|
| Fri Dec 5Weekly | 34 | $24,180.00 |
| Fri Dec 12Weekly | 35 | $24,890.00 |
| Fri Dec 19Weekly | 35 | $25,040.00 |
| Tue Dec 23Holiday bonus run | 35 | $8,750.00 |
| Fri Dec 26Weekly | 33 | $23,410.00 |
Replaces the per-run fee that made Friday a luxury the flyer had already promised.
Full-service payroll is $10 a month per person paid that month, plus $50 a month per company, with unlimited runs. No long-term contracts, no per-run charges.
Off-cycle runs and bonuses cost nothing extra. No long-term contracts; cancel anytime.
Example: 50 people paid × $10 + $50 company = $550 for the month
HR & hiring, onboarding, PTO, time tracking, benefits, and workers’ comp are optional add-ons, priced separately when you’re ready.
See a demoRiverGlade Capital, a Chicago-based, healthcare-focused private equity firm, acquired Home Helpers from Linsalata Capital Partners in April 2021 and still lists the brand as a current investment. President and CEO Emma Dickison has led the brand for more than 18 years. The offices themselves are independently owned and operated franchises. Educational summary as of mid-2026.
The local franchise company, which is independently owned and operated. Caregivers hire into the office, not the national brand, so wages, payroll tax deposits, and year-end W-2s all run under the franchisee’s EIN: yours. WageTime files every federal, state, and local tax automatically under that EIN.
Brand materials describe Cared-4 as bundling four services for every client: in-home care, 24-hour monitoring, wellness calls, and meals and nutrition planning. For payroll it means one caregiver’s week can hold visit hours, meal-prep time, and phone time at different rates, so WageTime prices overtime on the weighted-average regular rate across all of them.
WageTime imports clock and visit hours so there’s no double entry: hours land against the right caregiver and rate, with exceptions held for review. Tell us your setup on the demo and we’ll confirm the exact flow. For anything outside the schedule, caregivers can punch on WageTime’s GPS-stamped, geofenced mobile clock.
Yes. Weekend and holiday premiums run as pay codes that fold into the regular rate, so overtime weeks stay correct, and a December bonus run is just another run: off-cycle payrolls and bonuses cost nothing extra on WageTime’s unlimited-runs pricing.
$50 per month per company plus $10 per person paid that month. Runs are unlimited, so weekly pay day, off-cycle bonuses, and final checks add nothing. Every federal, state, and local tax files automatically, with W-2s and 1099s at year end. No long-term contracts. Migration and onboarding are full-service and paid, scoped on the demo.
Twenty minutes with a payroll specialist on a live demo company. We’ll build the bundled week (visits, meal prep, a wellness-call block, a weekend premium), let the weighted-average overtime price it, then open the labor-by-line report your fee worksheet wants and the invoice math behind weekly pay day.
Book a 20-minute demo