WageTime is payroll for Senior Helpers franchise owners, the side of the brand that signs the checks. Your office runs on instruments (LIFE Profile scores, Senior Gems certifications, a royalty reading gross sales every two weeks), and WageTime gives payroll the same discipline.
For independently owned and operated Senior Helpers® franchised offices. WageTime is not affiliated with, endorsed by, or sponsored by SH Franchising, LLC or Waud Capital Partners. All trademarks belong to their respective owners.
A Senior Helpers office runs on instruments: a scored assessment for every client, a gem level for every stage of dementia, a fee meter that reads revenue 26 times a year. Then Friday arrives and payroll is still freehand.
The LIFE Profile assessment scores a client across five factors and recommends care-plan hours off the result. Those hours move: a reassessment after a fall, a transitional-care client whose first 30 days are front-loaded, a family that adds weekends. Every move re-prices the week for some caregiver, and the pay run inherits it all.
Baltimore founders in 2002, Altaris Capital in 2016, a health system’s venture arm in 2021, Waud Capital in 2024, with the co-founder still CEO through all of it. Through every sale, the caregivers stayed exactly where they were: on the local franchisee’s payroll, under the local franchisee’s EIN. Whoever owns the brand this year, the 941s have your name on them.
Published FDD analyses describe a royalty computed on each preceding two-week period, with a brand management fee riding the same cycle. That cadence makes every second week a small close: gross sales reported, fees due, labor either reconciled or quietly drifting. An office that only closes labor monthly is always two periods behind its own fee math.
Senior Gems training built with dementia expert Teepa Snow, a Parkinson’s Care Program developed with specialists from the Parkinson’s Foundation’s Centers of Excellence network, hands-on labs in a simulated client apartment some offices build on site. Those are paid hours at their own rate, they land inside the week’s overtime math, and every certification they produce needs tracking.
Per the 2025 FDD, franchises open 60 or more months averaged $1,686,350 in gross revenue while the median sat at $1,312,197. A handful of very large offices carry that average. Whichever side of the gap yours is on, the line item an owner can actually move is caregiver labor, and moving it takes per-client visibility, not a quarterly guess.
Schedules staffed against hours that trace to a documented score, and a pay run that keeps up. The brand calls LIFE Profile the industry’s first data-driven client assessment; WageTime codes every worked hour and wage dollar to its client, so a reassessment’s cost is visible.
| Client | Hours | Labor cost |
|---|---|---|
| Adele W.Steady week | 24.0 | $412.80 |
| Frank D.Down 4.0 this week | 28.0 | $487.20 |
| Nash R.Transitional, front-loaded | 30.0 | $540.00 |
| Louise P.Steady week | 12.0 | $204.00 |
| Vera S.Reassessed up | 42.5 | $748.00 |
Replaces the staffing decision whose labor cost nobody could name until the quarter closed.
Generally yes when your office requires it; your employment counsel calls it program by program, and WageTime’s pay codes work either way. Senior Gems classroom hours, Parkinson’s certification work, and simulated-apartment labs each run at a training rate inside the week’s weighted-average overtime.
| Caregiver | Paid hrs | Rate effect |
|---|---|---|
| Imani C.Senior Gems cert · eff. Oct 20 | 8.0 | $16.00 to $16.75 |
| Doris K.Parkinson’s care plan · review | 6.0 | Certified |
| Theo V.Simulated-apartment lab | 4.0 | Inside OT math |
| Gus B.New-hire classroom | 12.0 | Week 1 of 2 |
| Rina M.CPR renewal | - | 30-day alert |
Replaces the flat training bonus that dodged the overtime math, and the raise nobody could date when the auditor asked.
By closing labor on the same two-week clock the fees run on. FDD analyses describe a 5 percent royalty on gross sales per preceding two-week period; WageTime pays biweekly on the period itself or weekly inside it, and closes labor either way.
| Line | Amount | Status |
|---|---|---|
| Payroll run61 caregivers + 4 office staff | $91,240.00 | Posted |
| Labor by client38 clients, job-costed | Delivered Mon | |
| Final check1 departure, same period | $412.00 | Posted |
| QuickBooks postingby department | Done | |
| GL exportCSV, your segment map | Archived |
Replaces signing the period’s fee report before anyone knew the period’s labor.
Through an import, not a retype: Senior Helpers publishes no designated payroll platform, so WageTime imports clock and visit hours from your operations system, each hour tied to caregiver, client, and rate. Tell us your system on the demo and we’ll confirm the exact flow.
Replaces the Thursday retype and the one-rate overtime guess that followed it around.
A price that scales with the roster and nothing else: $50 a month per company plus $10 per person paid that month, unlimited runs at any cadence. A year-one office pays like a year-one office, not like the mature one it hopes to become.
| Office | People paid | Invoice |
|---|---|---|
| Year-one office2 biweekly runs | 24 | $290.00 |
| Year-three office2 biweekly runs | 45 | $500.00 |
| Mature office60+ months · 4 weekly runs | 72 | $770.00 |
| Second territorysame login · 2 biweekly runs | 31 | $360.00 |
Replaces the payroll bill that grew faster than the office did.
Full-service payroll is $10 a month per person paid that month, plus $50 a month per company, with unlimited runs. No long-term contracts, no per-run charges.
Off-cycle runs and bonuses cost nothing extra. No long-term contracts; cancel anytime.
Example: 50 people paid × $10 + $50 company = $550 for the month
HR & hiring, onboarding, PTO, time tracking, benefits, and workers’ comp are optional add-ons, priced separately when you’re ready.
See a demoWaud Capital Partners, a private equity firm, in a deal announced in March 2024 with Bow River Capital co-investing. The brand was founded in Baltimore in 2002, went to Altaris Capital in 2016, spent three years under Advocate Aurora Enterprises, a health system’s investment arm, from 2021, and co-founder Peter Ross has been CEO since 2006 through every owner. Educational summary as of mid-2026.
Almost always for the franchise owner. The 2025 franchise disclosure document lists 360 US outlets as of year-end 2024, 355 of them franchised and 5 company-owned, and franchise job postings tell applicants they are applying to an independently owned and operated franchisee of SH Franchising, LLC, not to the franchisor. The paychecks, the payroll tax deposits, and the year-end W-2s all issue from your company’s EIN.
LIFE Profile is Senior Helpers’ data-driven client assessment, introduced in 2019, scoring five factors including safety, condition management, and caregiver support to shape recommended care-plan hours. Your office staff perform and update it. On the payroll side, WageTime’s job costing codes every hour and wage dollar to its client, so the labor cost of each assessment-driven staffing decision is visible per client, every period.
When your office requires the training, generally yes; your employment counsel decides program by program. WageTime runs the hours on a training pay code at its own rate, folds them into that week’s weighted-average overtime alongside care visits, tracks course completion in the learning module, and records any certification raise as an effective-dated, audited rate change.
Published analyses of the franchise documents describe exactly that: a royalty of 5 percent of gross sales for each preceding two-week period, with a minimum periodic royalty after the first year, plus a $125 Brand Management Fee per period, a 1 percent marketing fund, and a $485 monthly IT fee. Confirm current terms in your own agreement; whatever they say, WageTime closes labor on the same period clock.
The 2025 FDD reports FY2024 gross revenue by office age: 12-23 month offices averaged $716,230, and 232 offices open 60 or more months averaged $1,686,350 with a median of $1,312,197 and a range from $175,758 to $7,255,513. The average-median gap means a few large offices pull the average up. The brand itself says it does not track franchisee profit.
$50 per month per company plus $10 per person paid that month, unlimited runs included, on any pay cadence. Off-cycle and final checks cost nothing extra, and every federal, state, and local tax files automatically with year-end W-2s and 1099s. Onboarding and migration are full-service and paid, scoped on the demo. No long-term contracts; cancel anytime.
One client’s LIFE Profile hours, one caregiver’s mixed week, and your latest two-week fee report. Twenty minutes with a payroll specialist on a live demo company: the labor-by-client report, the training pay codes and audited rate changes, the period close, and an invoice priced for the office you run today.
Book a 20-minute demo