WageTime is payroll for Visiting Angels franchise owners. The franchisor mandates no platform: you choose the scheduling system, keep QuickBooks, and employ every caregiver, so WageTime completes the stack you already own.
For independently owned and operated Visiting Angels® franchised agencies. WageTime is not affiliated with, endorsed by, or sponsored by Living Assistance Services, Inc. (dba Visiting Angels). All trademarks belong to their respective owners. This page is for franchise owners and their payroll, not a caregiver wage lookup.
A Visiting Angels agency runs on software the owner chose, books the owner keeps, and caregivers the owner employs. Every pay rule in that sentence lands on one desk: yours.
The franchisor doesn’t hand you software. The 2025 disclosure document, per published breakdowns, reserves a technology fee it doesn’t charge; owners buy their own operations system plus QuickBooks Online. So the schedule lives in one product, the books in a second, payroll in a third, and every Friday someone re-types what the first system already knew.
Every office sets its own visit floor: one-hour visits in Las Vegas, three hours a shift in Glendora, four in Portland. Stack three short visits into a day and you have several rates, drive time between homes that is payable work, and a differential or two. That week’s overtime owes math the spreadsheet doesn’t do.
Published FDD breakdowns show a service fee that steps down as monthly revenue grows: 3.5 percent, then 3.25, then 3.0. The revenue number comes from billed visit hours, and those same hours feed payroll. Get the hours wrong once and the error lands twice: on the paycheck and in the month’s fee math.
Certified Palliative Care, dementia training built with the Alzheimer’s Foundation of America, Ready-Set-Go Home: the brand’s Life Care Navigation programs put caregivers in classrooms. Paid training runs at its own rate and folds into weekly overtime, and the certificate that comes out needs a place to live before a family asks who’s certified.
The FDD publishes brackets, not an average, and the third-party estimates disagree with each other by a million dollars. Whatever your bracket, the line you actually steer week to week is caregiver labor. An office that can’t see labor cost per client is steering by feel.
Whichever software the owner picked: the brand reserves a technology fee it doesn’t charge, so each office buys its own operations system plus QuickBooks Online. WageTime imports clock and visit hours from that stack, no double entry, and posts the finished run back to QuickBooks.
| Step | Detail | Status |
|---|---|---|
| Visit hours importedfrom your scheduling export | 1,286.5 hrs | Done |
| Exceptions cleared2 corrected, 1 held for review | 3 flagged | Review |
| Payroll runand 3 office staff, one run | 47 caregivers | Done |
| Posted to QuickBooks | by department | Done |
| GL export archivedyour segment map | CSV | Done |
Replaces the copy-paste bridge between three systems that never agreed on an hour.
Short visits multiply rates, and rates are what overtime math cares about: one Maryland posting advertises $25 an hour on short shifts against an $18 base. WageTime computes the week’s overtime on the weighted average of everything earned, automatically.
| Visit | Rate | Pay |
|---|---|---|
| 7:00a · Ellery K. check-in1.0 hr · short-shift | $25.00 | $25.00 |
| 9:30a · Ruth B. personal care3.0 hr · base rate | $18.00 | $54.00 |
| 1:30p · Walt D. companion2.0 hr · base rate | $18.00 | $36.00 |
| 5:00p · Ellery K. evening1.5 hr · short-shift | $25.00 | $37.50 |
Replaces the single-rate guess that turns a short-visit week into a back-pay file.
Training hours get their own WageTime pay code and rate, inside the same weekly overtime math as care hours. Whether a session must be paid is your employment counsel’s call; when it is, hours fold into the weighted average instead of hiding in a stipend.
| Caregiver | Expires | Status |
|---|---|---|
| Tamara J.Certified Palliative Care | Mar 2027 | Certified |
| Noel P.Dementia care (AFA-developed) | - | Course assigned |
| Ruthie S.Ready-Set-Go Home | Renews Jun 2027 | Completed |
| Grace O.CPR certification | Sep 20 | 30-day alert sent |
| Van H.CNA license | Feb 2027 | Current |
Replaces the certificate folder that couldn’t say who was cleared for a palliative case.
The hours that price the service fee are the hours payroll pays, so the two either reconcile or they drift. The fee steps down as revenue grows, 3.5 to 3.0 percent, and WageTime keeps the labor half of that monthly close audit-ready.
| Client | Hours | Labor cost |
|---|---|---|
| Ellery K.8% of August labor | 118.0 | $2,478.00 |
| Ruth B.13% of August labor | 236.0 | $4,366.00 |
| Walt D.11% of August labor | 204.0 | $3,672.00 |
| All other clients (31)68% of August labor | 1,184.0 | $22,124.00 |
Replaces the month-end guess at which clients actually eat the labor.
Weekly pay with Friday direct deposit is advertised in franchise postings across the network, because pay-day cadence is a hiring lever. WageTime makes it a setting instead of a surcharge: weekly runs on the same flat price, $50 a month plus $10 per person paid.
| Territory | People paid | Invoice |
|---|---|---|
| Brookfield Care LLC4 weekly runs · own EIN | 44 | $490.00 |
| Harbor Lane Care LLC4 weekly runs · own EIN | 31 | $360.00 |
Replaces the per-run fee that turned weekly pay day into a monthly one.
Full-service payroll is $10 a month per person paid that month, plus $50 a month per company, with unlimited runs. No long-term contracts, no per-run charges.
Off-cycle runs and bonuses cost nothing extra. No long-term contracts; cancel anytime.
Example: 50 people paid × $10 + $50 company = $550 for the month
HR & hiring, onboarding, PTO, time tracking, benefits, and workers’ comp are optional add-ons, priced separately when you’re ready.
See a demoFor the local office. Every one of the brand’s 539 US units in the 2025 FDD is franchised, none company-owned, and the franchisor, Living Assistance Services, Inc., states it does not manage day-to-day operations. Hiring, payroll, and employment taxes sit with the franchise owner, so caregiver paychecks, tax filings, and W-2s run under your company’s EIN.
You pick your own. FDD analysts note a technology fee that is reserved but not currently charged; owners buy their own home care operations software and QuickBooks Online. WageTime imports clock and visit hours from the system you chose so there’s no double entry, and we’ll confirm the exact flow for your setup on the demo.
The FDD doesn’t publish an average. Item 19 lists how many franchisees landed in each revenue bracket, from under $250,000 to over $10 million for 2024, and the third-party estimates in circulation contradict each other. The number an owner controls week to week is labor cost, and payroll is where that number gets managed.
Analyses of the 2025 FDD describe a Gross Monthly Service Fee of 3.5 percent of gross revenues, easing to 3.25 percent above $125,000 a month and 3.0 percent above $225,000, with monthly minimums that step up to $1,095 by year five, plus an advertising contribution. Confirm current terms in your own franchise documents.
When your office requires the class, the hours are usually compensable; your employment counsel makes the final call for each program. The payroll side is ready regardless: WageTime pays certification hours on a dedicated training code, counts them in the week’s regular-rate average, and files the resulting certificate on the caregiver’s record with renewal alerts before it lapses.
$50 per month per company, plus $10 per person paid that month. Unlimited runs, weekly Friday pay at no extra cost, off-cycle and final checks included, and every federal, state, and local tax filed automatically with W-2s and 1099s at year end. Multi-territory owners run each entity under its own EIN with one login. No long-term contracts; cancel anytime.
One caregiver’s day across three clients, your scheduling export, and the territories you run. Twenty minutes with a payroll specialist on a live demo company: the weighted-average overtime, the training pay code, the QuickBooks posting, and the invoice next to your service-fee line.
Book a 20-minute demo